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Access role permissions
To modify the permission settings for each role in your organization, select the ADMIN icon and navigate to the Settings tab.
Types of roles
Multi-license organizations have four default roles:
- Owner - This is the primary owner of the organization who has full administrative access to manage the members, modify role permissions, and change settings in the Global tab. There is only one Owner account per organization.
- Admin - This role provides access to the Admin tab to manage the members and modify role permissions.
- Teacher/Lead - This role allows users to create and manage Groups.
- Student/user - This role only allows users to access their media and projects.
Custom roles
To create a new custom role, right-click an existing role and select "Duplicate" to copy its properties.
Enter the title you would like to use for the new custom role.
The new custom role will appear on the Settings tab's left side alongside the rest of the roles. The custom roles will have the same role permission setting options as the role they duplicated from.
Global settings
Only the license owner can adjust the global settings. These permission changes on this page will affect all users in the license.
- Predefined domains: add the domains that can be added to the license through the CSV upload, links, or codes.
- Essentials Library: Whether to show users the professionally-sourced stock media in the WeVideo Essentials Library.
- Templates: Whether to show the templates to users.
- Playlists: Enable the Playlist in the license and adjust the privacy and title for the playlist. If the playlist is set to public but the videos in it are set to private, those private videos will not be visible to the public when the playlist is shared.
- Predefined Destinations: Users can send their completed projects to the FTP or Facebook Media Library. Admins can provide a predefined location or allow users to control the destinations.
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AI Assist: Choose which AI assist features users in your license can access. The following options are available:
- AI interactions: Use AI to generate interactions for the interactive videos. This feature is only available for users with the Interactivity add-on. Please see this article for more information about AI interactions.
- Automatic Subtitle Generator: Use AI to generate subtitles for exported videos. Please see this article for more information about AI-generated subtitles.
- Background Noise Reducer: Use AI to remove background noise from the audio clips in the project. Please see this article for more information about the background noise reducer.
- Multi-language subtitles: Detect the language used in the project with AI and generate the subtitles accordingly.
- Text-to-Speech: Generate speech from text input by the user. For more information about text-to-speech in WeVideo, please see this article.
- Other: Adjust whether admins can change users' passwords.
Individual role settings
Admin
The settings adjusted here will affect the users with the Admin role in the license.
- WeVideo Screen & Webcam Recorder: Adjust who the Admins can share their recording with.
- Media: Select which media locations the admins are allowed to import into their project, adjust whether they can download media imported to WeVideo, and adjust whether they have access to the Shared with Everyone folder. You can also allow the admins to add and/or manage the content in the Shred with Everyone folder.
- Manage all user content: Allow admins to delete exports for any users in the license.
- Projects: Adjust who can be invited to the project by the admins.
- Templates: Allow admins to create, modify, and delete custom templates.
- Assignment ideas: Adjust whether the admins can share the assignment ideas they created with other users in the organization.
- Sharing: Adjust the permissions to share and download their exports, and select which destinations admins can share their exports with.
Teacher/Lead
The settings adjusted here will affect the users with the teacher role in the license.
- Classes: Adjust whether teachers can invite users who have not joined the license yet. Click Modify to adjust the settings.
- WeVideo Screen & Webcam Recorder: Adjust who the teachers can share their recordings with.
- Media: Select which media locations the teachers are allowed to import into their project, adjust whether they can download media imported to WeVideo, and adjust whether they have access to the Shared with Everyone folder.
- Projects: Adjust who can be invited to the project.
- Groups: Select who can be invited to join the groups by the teachers.
- Templates: Allow teachers to create, modify, and delete custom templates.
- Assignment ideas: Adjust whether the teachers can share the assignment ideas they created with other users in the organization.
- Sharing: Adjust the permissions to share and download their exports, and select which destinations teachers can share their exports with.
Student/User
The settings adjusted here will affect the users with the student role in the license.
- WeVideo Screen & Webcam Recorder: Adjust who the students can share their recordings with.
- Media: Select which media locations the students are allowed to import into their project, adjust whether they can download media imported to WeVideo, and adjust whether they have access to the Shared with Everyone folder.
- Projects: Adjust who can be invited to the project by the students.
- Sharing: Adjust the permissions to share and download their exports, and select which destinations students can share their exports with.
If you have any questions about how to modify the role permissions, please feel free to contact support@wevideo.com for further clarification.