How do I modify role permissions?

Access role permissions

Log in to WeVideo with an admin account, and use the drop-down menu at the top to switch to the Admin space.

Select the Settings option to open the WeVideo Settings page to adjust the role permissions. 

Types of roles

Multi-license organizations have four default roles:

• Owner - The primary owner of the organization who has full administrative access to manage the members, modify role permissions, and change settings in the Global tab. There is only one Owner account per organization.
• Admin - This role provides access to the Admin tab to manage the members and modify role permissions.
• Teacher/Lead - This role allows users to create and manage Groups and classes.
• Student/user - This role only allows users to access their media and projects. 

Custom roles

To create a new custom role, right-click an existing role and select "Duplicate" to copy its properties.

Enter the title you want for the new custom role, then click Save. 

The new custom role will appear on the left side of the Settings tab alongside the other roles. The custom roles will have the same role permissions settings as the role they were duplicated from.

Global settings

Only the license owner can adjust the global settings. The permission changes on this page will affect all users in the license.

• Predefined domains: Add domains that can be added to the license via CSV upload, links, or codes.
• Essentials Library: Whether to show users the professionally sourced stock media in the WeVideo Essentials Library.
• Templates: Whether to show the templates to users.
• Playlists: Enable the Playlist in the license and adjust the privacy and title for the playlist. If the playlist is set to public but the videos in it are set to private, those private videos will not be visible to the public when the playlist is shared.
• Predefined Destinations: Users can send their completed projects to the FTP or Facebook Media Library. Admins can provide a predefined location or allow users to control the destinations.
• AI Assist: Choose which AI assist features users in your license can access. The following options are available:
  • AI interactions: Use AI to generate interactions for the interactive videos. This feature is only available for users with the Interactivity add-on. Please see this article for more information about AI interactions.
  • Automatic Subtitle Generator: Use AI to generate subtitles for exported videos. Please see this article for more information about AI-generated subtitles.
  • Background Noise Reducer: Use AI to remove background noise from the audio clips in the project. Please see this article for more information about the background noise reducer.
  • Multi-language subtitles: Detect the language used in the project with AI and generate the subtitles accordingly.
• Other:
  • Allow admin-level roles to change passwords for students and teachers: Adjust whether admins can change users' passwords.
  • Students can change their name in account settings: Adjust whether learners can update their names in their accounts.
  • Allow students to change their email: If enabled, learners can update the email address associated with their account on the account settings page. If disabled, learners will not be able to change the email address associated with their account.
  • Allow admin level roles to view the product as another member (masquerade): If enabled, admins can masquerade as other users to view and edit their account settings, projects, classes, and exports.

Interactivity settings

The following settings for the Interactivity space can also be adjusted from the Settings page as well.

• Theme color: Click the color dot to select a new theme color from the palette. You can also pick a color by entering its hex code.
• Organization logo: Upload a new image file to replace the current logo. Click the Choose File button to select an image file from your device.
• Default organization visibility: Adjust whether interactive videos and playlists created by instructors under the license are displayed in the Premade Content Library. Instructors can override this setting on their account settings page or adjust it for individual interactive videos or playlists as needed.

Individual role settings

Admin

The settings adjusted here will affect the users with the Admin role in the license.

• WeVideo Screen & Webcam Recorder: Adjust who the Admins can share their recording with.
• Security: Adjust whether the admins can enable two-factor authentication for their accounts.
• Accessibility: If enabled, users will see a notification on their uploaded and exported media prompting them to add captions and audio descriptions to meet accessibility standards. The notifications will disappear once captions or audio descriptions are added.
• Media: Select which media locations admins can import into their project, whether they can download imported media from WeVideo, and whether they can access the Shared with Everyone folder. You can also allow admins to add and/or manage the content in the Shared with Everyone folder.
• Manage all user content: Allow admins to delete exports for any users in the license.
• Projects: Adjust who admins can invite to the projects.
• Templates: Allow admins to create, modify, and delete custom templates.
• Assignment ideas: Adjust whether admins can share the assignment ideas they created with other users in the organization.
• Sharing: Adjust permissions to share and download exports, and select which destinations admins can share exports with.
• AI Assist: Enable or disable the Text-to-Speech AI feature for admins.
• WeVideo Editor: Select whether admins can access the WeVideo Editor from the Multimedia Creation space. 
• Interactive Video Sources: Select which video sources admins can use in the interactive video editor to create interactive videos.

Teacher/Lead

The settings adjusted here will affect the users with the teacher role in the license.

• Classes: Adjust whether teachers can invite users who have not yet joined the license. Click Modify to adjust the settings.
• WeVideo Screen & Webcam Recorder: Adjust who the teachers can share their recordings with.
• Security: Adjust whether teachers can enable two-factor authentication for their accounts.
• Media: Select which media locations teachers can import into their project, whether they can download imported media from WeVideo, and whether they can access the Shared with Everyone folder. You can also allow teachers to add and/or manage the content in the Shared with Everyone folder.
• Projects: Adjust who can be invited to the project.
• Groups: Select which teachers can be invited to join the groups.
• Templates: Allow teachers to create, modify, and delete custom templates.
• Assignment ideas: Adjust whether teachers can share the assignment ideas they created with other users in the organization.
• Sharing: Adjust the permissions to share and download their exports, and select which destinations teachers can share their exports with.
• AI Assist: Enable or disable the Text-to-Speech AI feature for the teachers.
• WeVideo Editor: Select whether teachers/leads can access the WeVideo Editor from the Multimedia Creation space. 
• Interactive Video Sources: Select which video sources students can use in the interactive video editor to create interactive videos.

Student/User

The settings adjusted here will affect the users with the student role in the license.

• WeVideo Screen & Webcam Recorder: Adjust who the students can share their recordings with.
• Security: Adjust whether the students can enable two-factor authentication for their accounts.
• Media: Select which media locations students can import into their project, adjust whether they can download media imported into WeVideo, and adjust whether they have access to the Shared with Everyone folder.
• Projects: Adjust who students can invite to the projects.
• Sharing: Adjust the permissions to share and download their exports, and select which destinations students can share their exports with.
• AI Assist: Enable or disable the Text-to-Speech AI feature for the students.
• WeVideo Editor: Select whether students/users can access the WeVideo Editor from the Multimedia Creation space. 
• Interactive Video Sources: Select which video sources students can use in the interactive video editor to create interactive videos.

For more support and troubleshooting, visit our Help Center. New to WeVideo? Try for free or contact our team to learn more.