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Add members from the Admin panel
Adding members is the first step in setting up your WeVideo license. To give your teachers, students, and staff access to WeVideo, they'll need to join your organization and consume a license to gain access to your subscription.
If a student or teacher logs into their account and is prompted to upgrade, or they can't access all of the features, then they're most likely on a personal free account and need to be added to your organization.
Access the Members page from the Admin panel
Navigate to the Admin tab
Select Members
Click Add members
Add members by
Invite code
The invite code method is a great way to provide access to students and teachers that already have an existing WeVideo account. Users on personal free accounts or trials can easily apply the invite code to join your organization.
Copy the invite code and share it with the user you would like to add.
You can uncheck Automatically accept members to manually approve users under Pending in the Admin --> Members tab before they join your organization. Otherwise, users will automatically join after applying the invite code.
To join with the invite code, users must sign into their personal free account and select Apply code.
After the user enters the provided code, they'll see the following prompts as they are added to your organization.
Note: If a student or teacher already started a trial, they can still use the invite code to join your organization with their existing account. They simply need to select Join existing school license and paste the invite code.
Registration link
The registration link method is convenient because both new and existing users can use it to join your organization.
Choose the role that you'd like to assign to members you're going to add.
You can uncheck Automatically accept members to manually approve users under Pending in the Admin --> Members tab before they join your organization. Otherwise, users will automatically join after using the registration link.
(Optional) Select Add them to a specific group and choose a group if you want users to be added to a specific group when they use the registration link to join your organization.
Copy the registration link and share it with the user you would like to add.
The user must paste the registration link in the URL bar of their browser to navigate to the join page. If this user does not have an existing WeVideo account, they can select No, I am new to WeVideo to create a new account and join your organization. Alternatively, if this user already has an existing WeVideo account, they can select Yes, I have an account to log in and join your organization.
integrations
WeVideo provided Google and Microsoft as the SSO options. Please click the link below for more information about setting up SSO and syncing users' data from it.
Import from CSV
The import from CSV method allows you to upload a CSV file to create accounts for many new users all at once. Please note that this method is utilized only for creating new accounts; it can't be used to add existing users.
Download the CSV template.
Open the downloaded CSV template, fill out the required fields, and save the file.
Select Choose File to upload the completed CSV file.
You'll see a preview of the first few rows in your CSV file. Once you've confirmed the correct file is selected, click Import Users.
If you see an error notifying you that an email is already taken, that's because the email is already associated with an existing account. For these users, you'll need to provide the invite code or registration link so they can join your organization.
Add members through Classes
Allow teachers to add members through classes
Admins can adjust permissions for teachers to allow them to add members who are not yet part of the license into their classes. Users added to the class will consume a license to gain access to your license.
Select Settings from the Admin panel.
Select Teacher from the sidebar, and click Modify under the Classes section to adjust the permission.
You can adjust the permission to allow teachers to invite users from outside the organization to join the license through classes or only allow teachers to invite existing members to join the class.
Add members through classes by:
If the permission is enabled, teachers have two options to add members to the license through their classes.
Invite link or code
Select the class the users should be added to from the Classes page in the Multimedia Creation environment.
Select the People tab.
Click the Share invite link or code option.
Select the role and share the QR code, invite link, or invite code with the users.
The user can paste the invite link in the URL bar of their browser to navigate to the join page. If this user does not have an existing WeVideo account, they can select No, I am new to WeVideo to create a new account to join the class and organization. Alternatively, if this user already has an existing WeVideo account, they can select Yes, I have an account to log in to join the class and organization.
To join with the invite code, users must sign into their personal free account and select Apply code.
Import Google Classroom
Click on the class that you want to add people to.
Switch to the People tab.
Click Invite People and select Import Google Classroom.
Click Sign in with Google if you haven't signed in yet.
Select the Google account you want to use and allow WeVideo the required permissions to access your Google Classroom.
Select the class you want to import with the dropdown menu and click Import.
The learners from the Google Classroom will be imported to this class and added to the license. Please note that if the learner already has an account, they will not be imported from the Google Classroom; please share the link or code with them to join the class and organization.
If you have any questions about adding users to your organization, please feel free to contact our support team at support@wevideo.com for further assistance.