How do I collaborate with other instructors in Interactivity?

In this article: Interactive Videos Interactive Video's Ownership Add Collaborators to the Interactive Video Edit Permissions or Transfer Interactive Video's Ownership Add Collaborators to Multiple Interactive Videos at Once Share the Interactive Video through the Preview Link Playlists Playlist's Ownership Add Collaborators to the Playlist Edit Permissions or Transfer Playlist's Ownership Add Collaborators to Multiple Playlists at Once Classes Class's Ownership Add Collaborators to the Class Edit Permissions or transfer class’s ownership

By utilizing collaboration options in Interactivity, instructors can save time on content creation within Interactivity by reusing the materials that other instructors created. Furthermore, instructors can always copy, adjust, and modify the shared content to best suit their needs.

Besides shortening the content creation time, the ability to share and add collaborators acts as a great tool for quality assurance. The sharing ability provides a convenient method for instructors to share their content for review and work together to revise the content if needed. These features can also help the administrators and the instructional design team to work directly with the instructors and support them during the creation process.

Interactive Videos

Interactive Video's Ownership

Instructors can find their ownership of the interactive video by checking the icon in front of its title.

There are three different types of ownership:

1. Owner: You are the author of the interactive video.
2. Co-editor: A pen icon in front of the title. The co-editor can edit, assign, and monitor the interactive video but can not add other instructors as collaborators to the interactive video.
3. Facilitator: An eye icon in front of the title. The Facilitator can assign and monitor the interactive video but can not edit or add collaborators to the interactive video.

Action	Owner	Co-editor	Facilitator
Edit the interactive video	Yes	Yes	No
Change settings and tags	Yes	Yes	No
View the interactive video	Yes	Yes	Yes
Assign the interactive video	Yes	Yes	Yes
Share access to the interactive video	Yes	No	No
Monitor the interactive video	Yes	Yes	Yes
Download analytics for the interactive video	Yes	No	No
Unlink a interactive video from a class they can access	Yes	Yes	Yes
Remove themselves from the interactive video	Transfer the ownership to other instructors	Yes	Yes
Delete the interactive video	Yes	No	No

 

Add Collaborators to the Interactive Video

Click the thumbnail or the actions button of the interactive video and select Collaborate.

 

Switch to the Collaborators tab, enter the email addresses of the collaborators, select the access type to be “Can Edit (Co-editor)” or “Can View/Assign (Facilitator)”, and click Add Access to share the interactive video with these instructors. Multiple collaborators can be added at once with the same access type, and you can also adjust the access type individually they are added by following the steps in the next section.

 

Edit Permissions or Transfer Interactive Video’s Ownership

Click the thumbnail or the actions button of the interactive video and select Collaborate.

 

Switch to the Collaborators tab. The access type for each collaborator will be listed behind their name.

Expand the drop-down menu to change the access type, remove the access, or make a collaborator a new owner for this interactive video. If the ownership is transferred to another instructor, the original owner will become the co-editor of the interactive video.

 

Add Collaborators to Multiple Interactive Videos at Once

Select the interactive videos by clicking the checkbox in front of them. Please note that only the interactive videos that belong to you can be selected.

 

Select Manage Permissions.

 

Enter the email address of the collaborators, select the access type to be “Can Edit (Co-editor)” or “Can View/Assign (Facilitator)”, and click Add Access to share the interactive videos with these instructors.

Share the Interactive Video through the Preview Link

The Preview link allows you to share your interactive video with others who do not have a WeVideo account. This can be helpful for quality control review or sharing course ideas with other instructors. Please note that the answers submitted through the preview link will not be stored and can not be examined afterward. If you would like to keep the user data for the interactive video, please assign it to a class.

To access the preview link, click the thumbnail and select Collaborate.

Copy the link and share it with others. You can also expand the Advanced Settings to enable the Show Embed Code option to acquire the embed code for the interactive video.

When previewing the interactive video, the user can click the side zone button to expand the side zone and click the Copy interactive video button to copy the interactive video into their WeVideo account to edit and assign the copied interactive video to their class. The edits made to the copied interactive video will not affect the original interactive video.

Playlists

Playlist’s Ownership

Instructors can find ownership of the playlist by checking the icon in front of the playlist's title. There are three different types of ownership:

1. Owner: You are the author of the playlist.
2. Co-editor: A pen icon in front of the title. The co-editor can edit, assign, and monitor the playlist but can not add other instructors as collaborators to the playlist.
3. Facilitator: An eye icon in front of the title. The Facilitator can assign and monitor the playlist but can not edit or add collaborators to the playlist.

Action	Owner	Co-editor	Facilitator
Edit the playlist	Yes	Yes	No
Change settings and tags	Yes	Yes	No
View the playlist	Yes	Yes	Yes
Assign the playlist	Yes	Yes	Yes
Share access to the playlist	Yes	No	No
Monitor the playlist	Yes	Yes	Yes
Unlink a playlist from a class they can access	Yes	Yes	Yes
Remove themselves from the playlist	Transfer the ownership to other instructors	Yes	Yes
Delete the playlist	Yes	No	No

 

Add Collaborators to the playlist

Click the playlist icon or the actions button of the playlist and select Collaborate.

Enter the email address of the collaborators, select the access type to be “Can Edit (Co-editor)” or “Can View/Assign (Facilitator)”, and click Add Access to share the playlist with these instructors. When users are added as collaborators to the playlist, they will also become collaborators of the interactive videos in the playlist.

 

Edit Permissions or Transfer Playlist’s Ownership

Click the playlist icon or the actions button of the playlist and select Collaborate.

The access type for each collaborator will be listed behind their name.

Expand the drop-down menu to change the access type, remove the access, or make a collaborator a new owner for this playlist. If the ownership is transferred to another instructor, the original owner will become the co-editor of the playlist. 

 

Add Collaborators to Multiple Playlists at Once

Select the playlists by clicking the checkbox in front of them and select Manage Permissions. Please note that only the playlists that belong to you can be selected.

Enter the email addresses of the collaborators, select the access type “Can Edit (Co-editor)” or “Can View/Assign (Facilitator)”, and click Add Access to share the playlists with these instructors. Multiple collaborators can be added at once with the same access type, and you can also adjust the access type individually they are added by following the steps in the next section.

Classes

Class’s Ownership

Instructors can find ownership of the class by checking the icon in front of the playlist's title. There are three different types of ownership:

1. Owner: You are the owner of the class.
2. Instructor: A pen icon in front of the title. The Instructor can edit, assign, and monitor the content in the class but can not add other instructors as collaborators to the class.
3. Teaching Assistant: An eye icon in front of the title. The Facilitator can assign and monitor the content in the class but can not edit content or add collaborators to the class.

Action	Owner	Instructor	Teaching Assistant
Manage permission	Yes	No	No
Archive classes	Yes	No	No
Change grades	Yes	Yes	Yes
Edit class name	Yes	Yes	No
Assign/edit interactive videos they own	Yes	Yes	Yes
Assign/edit interactive videos they don't own	Yes	Yes	No
Monitor Data	Yes	Yes	Yes

 

Add Collaborators to the class

From the Classes page, click the title of the desired class.

Select Collaboration on the top left.

Enter the email address of the collaborator, choose the access type for the collaborator, and select Share access.

(Optional) The class owner can also toggle on and off whether to adjust the interactive video/playlist permissions to align with the Class permission. For example, if the newly added instructor has co-editor access to a interactive video in the class and is added to the class as the teaching assistant. In that case, when this option is on, the newly added instructor's permission to the interactive video will change from the co-editor to the facilitator.

Edit Permissions or transfer class’s ownership

From the Classes page, click the title of the desired class.

Select Collaboration on the top left.

The access type for each collaborator will be listed behind their email. 

Expand the drop-down menu to change the access type, remove the access, or make a collaborator a new owner for this class. If the ownership is transferred to another instructor, the original owner will become the instructor of the class.