How do administrators monitor the license?

In this article: Access the Administration panel Admin Snapshot Organizations Instructors Add instructors Edit instructors Remove instructors Media library View, edit, or remove content from media library Add folders to the tree view Remove the folder

The administrators of the PlayPosit license have access to the Administration page, which contains the license information, including the members, organizations, and media in the license. Please see this article for more information about the PlayPosit Administration Dashboard.

Access the Administration panel

Log in to your PlayPosit Admin account, and you will be brought directly to the Administration panel. You can also select the Administration tab from the left sidebar to move to the Administration panel.

You can access the following tab from the administration dashboard:

1. Admin Snapshot: Show the overall activity and usage of your license.
2. Organizations: View the organization created in your license.
3. Instructors: Show all instructors in your license.
4. Media Library: Show all the Bulbs and playlists created in your account.

Admin Snapshot

The Admin Snapshot provides an overview of the license's activity and usage. Adjust the organization and the timeframe you want to view, then click Load Aggregate Data to load and view the data. You can find the following information in the snapshot.

• All-time instructors: Instructors in your license.
• Active Students: students who took interactive videos within your license in the set timeframe.
• All-time Bulb built: Bulb built within your license.

 

Click Load Graph Data to view data in the graph format. You can find the following information in the graph data.

• Student Engagement (hours): The number of hours students have spent on Bulbs assigned within your license in the set timeframe.
• Bulb Delivered: The number of Bulb attempts made on the Bulb assigned within your license in the set timeframe.
• Bulbs Created: The number of Bulbs created within your license in the set timeframe.
• Playlists Created: The number of playlists created within your license in the set timeframe.

Click Load List Data to view data in the list format. You can find the following information in the list.

• Most Engaged Classes: The top five classes in your license with the highest learner engagement hours in the set timeframe.
• Most Viewed Bulbs: The top five Bulbs with the most views over a given time period.
• Top Creators: The top five instructors within your license who have built the most Bulbs in the set timeframe.
• Most Engaged Playlists: The top five playlists with the most engagement hours within your license.

Organizations

The Organizations tab displays quick statistics about each school site in the license. Only the admin for a master district can see all organizations within the license. From the Organizations tab, an admin can:

1. Search: Use the search bar to search for the organization.
2. Organizations: A list of organizations in your license.
3. Integrations: The custom integrations enabled for an organization.
4. Instructors: Click on it to view the instructors in the selected organization.
5. Bulbs: Click on it to view the Bulbs created in the selected organization.

Instructors

The Instructors tab offers information for each instructor associated with your license. In this view, an admin can:

1. Filter: Use the filter to find the instructors from the selected organization or show the users with admin access only.
2. Search: Search the instructors by their name or email.
3. Instructors list: The name, email, and organization of each instructor.
4. Bulbs built: The number of bulbs built by each instructor.
5. Instructor Login: Click the button to masquerade as the instructor.
6. Export data: export the instructors' data into a CSV file.

Add instructors

The admins can add instructors to their licenses through the Instructors page. Click Add Instructors to add new instructors.

Enter the instructor's information and click Add to add the instructor to the license.

If you want to add multiple instructors at once, switch to the CSV Upload tab, download the template, add the instructors' information to the template, and upload the completed roster by clicking the Upload CSV File button.

Edit instructors

Select the instructor you want to edit, and click Edit Instructor at the top to edit the information for the selected instructor.

Remove instructors

Select the instructors you want to remove by clicking the checkbox in front of their names and clicking Delete Instructors at the top.

Media Library

The Media Library allows the administrators to view, edit, copy, or remove Bulbs and playlists created in the license. Admins will see the following information on this page:

1. Tree View: Tree view is formed by a series of folders and subfolders to help the administrators organize content in the media library. Please see the section below for more information about tree view. 
2. Disable Tree View: toggle on and off the tree view.
3. Bulbs/playlists switch: Switch between display Bulbs and playlists.
4. Search/Filter: Search the Bulb or playlists with the name, creator’s last name, tags, course, target audience, subjects, or Bulb ID. If the Bulb is built with YouTube videos, you can also search for it with the YouTube URL.
5. Bulbs/playlists: The Bulbs or playlists created in the license. Please follow the steps in the section below to view, edit, or remove the content from the license.

View, edit, or remove content from media library

Click the thumbnail or scroll to the right and click the triple dots button to expand the action menu for the Bulb. You can perform the following actions with the menu:

• Edit: Open the Bulb or playlist in the editor and start editing it. The admin can edit all the content in the license from the media library. After editing the Bulb or playlist, the administrator will be added as a collaborator.
• Copy: Copy the Bulbs or playlists to the administrator’s account.
• Preview: preview the content in the PlayPosit player. The information you enter in the preview mode will not be saved.
• Settings: Adjust the Bulb or playlist settings.
• Collaborate: Acquire the preview link or add/remove collaborators from the Bulbs or playlists.
• Bulb Details: Show a list of classes the Bulbs or playlists have been assigned to.
• Export Analytics: Export all learners’ attempts to the Bulb to a CSV file.
• Export Worksheet: Export the interactions in the Bulb to a PDF file.
• Delete: remove the content from the license. Please note that the content will also be removed from its creator’s account and can not be retrieved.

Add folders to the tree view

To create folders in the tree view, click the triple dots button at the top and click Add Folder.

Enter the folder title and click Save.

If you want to create a subfolder under the folder, select the folder you want to add the subfolder to, click the triple dots button at the top, and click Add Folder.

Enter the folder title and click Save.

Move items into the folder

Click and hold the button in front of the content you want to move and drag it to the folder on the tree view to move it into the folder.

Remove the folder

Select the folder you want to remove, click the triple dots at the top, and click Remove Folder. Please note that the folder can not be removed if Bulbs are in it. Before deleting the folder, you will need to move the content into another folder or remove it from the license.