How do I add members?

WeVideo Support -

Adding members is the first step in setting up your WeVideo for Schools. To give your students and staff access to WeVideo, they'll need to join your organization to consume a license and gain access to your subscription.

If a student or teacher logs in to their account and is prompted to upgrade, or they can't access all of the features, then they're most likely on a personal free account and need to be added to your organization. 

 

1. Navigate to the Admin tab

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2. Select Members

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3. Click Add members

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4. Choose how to add members

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Invite code

The invite code method is a great way to provide access to students and teachers that already have an existing WeVideo account. Users on personal free accounts or trials can easily apply the invite code to join your organization. 

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1. Copy the invite code and share it with the user you would like to add. 

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You can uncheck Automatically accept members to manually approve users under Pending in the Admin --> Members tab before they join your organization. Otherwise, users will automatically join after applying the invite code. 

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2. The user must sign into their personal free account and select Apply code.

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3. After the user enters the code you provided, they'll see the following prompts as they are added to your organization. 

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Note: If a student or teacher already started a trial, they can still use the invite code to join your organization with their existing account. They simply need to select Join existing school license and paste the invite code. 

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Registration link

The registration link method is convenient because it can be used by both new and existing users to join your organization. 

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1. Choose the role that you'd like to assign to members you're going to add.

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You can uncheck Automatically accept members to manually approve users under Pending in the Admin --> Members tab before they join your organization. Otherwise, users will automatically join after using the registration link. 

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2. (Optional) Select Add them to a specific group and choose a group if you want users to be added to a specific group when they use the registration link to join your organization. 

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3. Copy the registration link and share it with the user you would like to add. 

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4. The user must paste the registration link in the URL bar of their browser to navigate to the join page.

If this user does not have an existing WeVideo account, they can select Join with a new account to create a brand new account and join your organization. Alternatively, if this user already has an existing WeVideo account, they can simply select Join with a new account to log in and join your organization. 

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Sync with Google

The sync with Google method allows you to set up an integration between your WeVideo organization and G-Suite to enable Google Sync. This offers a simple single sign-on (SSO) method of easily adding users from specific OUs in your domain into your WeVideo organization.

Included in this integration is an auto-sync function that provides the automatic removal and addition of new users based on changes made to your OUs in G-Suite. 

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For instructions on how to configure this integration, please refer to this page

 

Sync with Office 365

The sync with Office 365 method allows you to set up an integration between your WeVideo organization and your Office 365 directory to enable Office 365 Sync. This offers a simple single sign-on (SSO) method of easily adding users from your synced directory into your WeVideo organization. 

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For instructions on how to configure this integration, please refer to this page

 

Import from CSV

The import from CSV method allows you to upload a CSV file to create accounts for many new users all at once. Please keep in mind that this method is utilized only for creating new accounts; it can't be used to add existing users.

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1. Download the CSV template. 

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2. Open the downloaded CSV template and fill out the required fields. 

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3. Once you've completed filling out the CSV template, don't forget to save it. To upload the file, select Choose file to select it from your computer. 

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4. You'll see a preview of the first few rows in your CSV file. Once you've confirmed the correct file is selected, click Import users.

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If you see an error notifying you that an email is already taken, that's because the email is already associated with an existing account. For these users, you'll need to provide the invite code or registration link so they can join your organization. 

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If you have any questions about adding users to your organization, please feel free to contact our support team at support@wevideo.com for further assistance.

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